Meetings and events wellbeing guide – How to integrate initiatives

With packed agendas and tight schedules, prioritising meetings and events wellbeing might seem like a luxury rather than a necessity.

Yet, MIND reports that 34% of people say work is their biggest cause of stress with long hours, responsibilities, negative behaviour, and more. The number highlights the growing importance of adopting healthy environments – even within the context of meetings and events.

At EDGE Venues, we understand the pivotal role that venues play in shaping the attendee experience. Beyond providing event backdrops, venues have the power to nurture wellbeing and create spaces that promote relaxation, rejuvenation, and wellness.

So here, we present our guide to seamlessly integrating wellness into meetings and events to reduce stress and promote mindfulness.

Venue selection for wellness

The journey towards looking after well-being begins long before attendees set foot in the venue. It starts with thoughtful venue selection – choosing spaces that prioritise natural light, greenery, and ergonomic design.

From conference rooms with sunlight to outdoor settings in nature, a venue can set the stage for a meeting that energises attendees.

A great example is ICC Wales. Its meeting rooms are flooded with natural daylight which has numerous health benefits. These advantages include stress and anxiety reduction, boosting the immune system, and producing serotonin (the feel-good hormone) – all contributing to our well-being and positive state of mind.

Whether it is offering meditation or mindfulness sessions, the freshest food, or simply smiling to welcome delegates – the venue aims to promote and create that sense of wellbeing amongst visitors.

Creating the perfect atmosphere

Once the venue is selected, the next step is to curate an environment that supports well-being throughout the event. Consider incorporating elements of nature – such as living walls, indoor plants, and natural materials. The changes can create a connection with the natural world.

After 10 years of study, psychologists at Exeter University concluded that there can be a productivity boost of up to 15% when indoor plants are present. And with over 300,000 species of plants to choose from, incorporating plants is simple and effective for meetings and events wellbeing.

Temperature and air quality are also key factors in creating a comfortable and healthy environment. Ensure that meeting spaces are well-ventilated with access to fresh air and maintain optimal temperature levels to prevent discomfort or fatigue. Hydration stations offering infused water and herbal teas can encourage attendees to stay hydrated throughout the day.

It has been found that herbal tea is especially good for hydration. Switching to herbal tea in the afternoon can also help sleep by reducing nighttime anxiety and jitters, which can be aftereffects of drinking caffeinated tea.

Don’t neglect emotional wellbeing

In addition to physical comfort, mental and emotional wellbeing should be a priority. Consider building mindfulness and relaxation techniques into the event agenda – anything from guided meditation sessions and yoga breaks to outdoor walking meetings.

These activities provide attendees with an opportunity to recharge and de-stress, encouraging a positive and productive atmosphere.

Select your menu with wellness in mind

Nutrition plays a fundamental role in well-being, and offering healthy and nourishing catering options can further enhance the attendee experience. Opt for fresh, locally sourced ingredients whenever possible, and provide a variety of options to accommodate different dietary preferences and restrictions. Encourage mindful eating practices, such as taking regular breaks and savouring each bite.

The American Heart Association suggests adding in fiber-rich foods and foods with a lot of folate, an essential nutrient that has been shown to alleviate depression. can be found in dark, leafy greens, fruit, nuts, beans, peas, and fish. Spinach, Brussels sprouts and asparagus are especially high in folates.

Encouraging community and collaboration

Finally, communication and collaboration are essential in creating a culture of wellbeing within the event environment. So, engage with venue staff to ensure they are aligned with the event’s objectives and equipped to support attendees’ wellbeing needs.

And provide opportunities for feedback so attendees can share their experiences and contribute to future meetings and events wellbeing initiatives.

Meetings and events wellbeing is not just a trend – it is a fundamental aspect of creating meaningful and impactful experiences. By prioritising healthy environments, venues can play a transformative role in supporting the wellbeing of attendees and staff alike.

Start your venue search at EDGEVenues.com!